- Open Outlook and click the Folder List icon on the bottom left corner.
- On the left side, scroll down to All Public Folders.
- Select the calendar you would like to view.
- At this point you can either view, add, modify, or delete depending on the rights you have to the calendar. See below for more information on access rights to public calendars. If you believe you need more access rights to a calendar, please have your building administrator submit a firstname.lastname@example.org work order request stating so.
Exchange Access Rights Explained
Exchange offers you the ability to give others varying levels of access rights. The following levels of rights are available, and are explained in terms of calendar rights:
The person can view events on your calendar only. They can not make changes to your calendar. This is the permission level to select if you don't want to grant any write or change permissions to the other person.
The person can ONLY add events to your calendar, but they can't view, modify, or delete any events on your calendar.
The person can create events on your calendar and view your calendar, but they can't modify any events once they have been have placed on your calendar, and they can't delete any of your events.
The person can create events on your calendar and view your calendar but can not modify or delete any events that you have placed on your calendar. This person can modify or delete only the events they created on your calendar.
This level of access provides the same permissions as Author but also allows the person to create subfolders.
The person can create, view, modify, and delete events on your calendar. This level of access effectively gives the person full read and write access to your calendar.
This level of access provides the same permissions as Editor but also allows the person to create subfolders.